- verifying users’ identity and the information provided;
- special regime for dealing with customers which are politically exposed persons (PEP);
- the identification of unusual activity and suspicious activity reporting (SAR);
- keeping records of Users’ documentation and transactional history.
All the appropriate employees regularly pass a full AML/CFT training, along with a job‐specific guidance. Training is conducted to ensure that trainees are informed and act in compliance with all applicable laws and regulations. New employees pass relevant training before commencing to work. The training program is updated regularly to reflect current laws and regulations.
The Compliance Officer is the person, duly authorized by Baer’s Crest, whose duty is to ensure the effective implementation and enforcement of the AML/CFT/KYC Policy. It is the Compliance Officer’s responsibility to supervise all aspects of Baer’s Crest’s anti-money laundering and counter-terrorist financing, including but not limited to:
establishing and updating internal policies and procedures for the completion, review, submission and retention of all reports and records required under the applicable laws and regulations;
implementing a records management system for appropriate storage and retrieval of documents, files, forms and logs;
collecting Users’ identification information;
organisation of the collection and analysis of information referring to unusual transactions or transactions or circumstances suspected of money laundering or terrorist financing, which have become evident; investigating any significant deviations from normal activity;
reporting to the appropriate authorities (Financial Intelligence Unit etc.) in the event of suspicion of money laundering or terrorist financing; providing law enforcement with information as required under the applicable laws and regulations; periodic submission of written statements on compliance with the requirements arising from law to the management board;
organisation of the training of employees; performance of other duties and obligations related to compliance with the requirements of law; updating risk assessment regularly.
The Compliance Officer is entitled to interact with law enforcement, which are involved in prevention of money laundering, terrorist financing and other illegal activity.
One of the international standards for preventing illegal activity is customer due diligence (“CDD”). According to CDD, Baer’s Crest establishes its own verification procedures within the standards of anti-money laundering and “Know Your Customer” frameworks.
Baer’s Crest’s identity verification procedure requires the User to provide Baer’s Crest with reliable, independent source documents, data or information (national ID, international passport, bank statement, utility bill etc). For such purposes Baer’s Crest reserves the right to collect User’s identification information for the AML/CFT/KYC Policy purposes.
Baer’s Crest will take steps to confirm the authenticity of documents and information provided by the Users. All legal methods for double-checking identification information will be used and Baer’s Crest reserves the right to investigate certain Users who have been determined to be risky or suspicious.
Baer’s Crest reserves the right to verify User’s identity in an on-going basis, especially when their identification information has been changed or their activity seemed to be suspicious (unusual for the particular User). In addition, Baer’s Crest reserves the right to request up-to-date and/or additional documents from the Users while passing verification and even though they have passed identity verification in the past.
While verification procedures users are checked against sanctions and watch lists, including the Office of Foreign Assets Control (OFAC) and PEP list.
Baer’s Crest, in line with the international requirements, has adopted a risk-based approach to combating money laundering and terrorist financing. By adopting a risk-based approach, Baer’s Crest is able to ensure that measures to prevent or mitigate money laundering and terrorist financing are commensurate to the identified risks. This will allow resources to be allocated in the most efficient ways. The principle is that resources should be directed in accordance with priorities so that the greatest risks receive the highest attention.
Monitoring of transactions
The Users are known not only by verifying their identity (who they are) but, more importantly, by analyzing their transactional patterns (what they do).
Therefore, Baer’s Crest performs users’ transactions monitoring, risk‐assessment, suspicious activity detection and a variety of compliance-related tasks, including capturing data, filtering, record-keeping, investigation management, and reporting. Baer’s Crest reserves the right to use for that special software tools and external services.
System functionalities include:
daily check of Users against recognized “black lists”, aggregating transfers by multiple data points, placing Users on watch and service denial lists, opening cases for investigation where needed, sending internal communications and filling out statutory reports, if applicable;
case and document management.
With regard to the AML/KYC Policy, Baer’s Crest will monitor all transactions and it reserves the right to:
ensure that transactions of suspicious nature are reported to the proper bodies, law enforcement through the Compliance Officer;
request the User to provide any additional information and documents in case of suspicious transactions;
suspend or terminate User’s Account when Baer’s Crest has reasonably suspicion that such User engaged in illegal activity.
The above list is not exhaustive and the Compliance Officer will monitor Users’ transactions on a day-to-day basis in order to define whether such transactions are to be reported and treated as suspicious or are to be treated as bona fide.
If a transaction is inconsistent with a user’s usual activities, this transaction may be considered suspicious. Data and transaction monitoring tools are used to identify uncommon patterns of user’s activity.
After review and investigation, it is Compliance Officer’s decision whether to file a SAR or not. Once a SAR is filed with a relevant agency, a copy of filing documentation is maintained onsite. SAR filing is confidential and only the Baer’s Crest’s employees involved in the investigation and reporting process will be aware of its existence. All records are retained for a term prescribed by applicable law and internal procedures and are available at official request of authorized state body according to law.
AML Program Audit
The Compliance Officer is responsible for conducting AML/CFT audit at least annually. Other audit demands are set in internal policies and procedures.